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Bylaws
Ground Hog Club of Chicago
By-Laws
 
Article I – Admissions
(1)   A candidate for admission to the Club must be proposed by a member and shall furnish such information relative to his qualifications as may be required by the Board of Directors.
(2)   The affirmative vote of at least two-thirds (2/3) of the Board members voting shall be required for election.
(3)   All elected candidates shall be duly notified and upon subscribing to the Constitution and By-Laws of the Club and payment of the necessary fees shall be declared members.
(4)   If any candidate does not comply with the foregoing requirements within thirty (30) days from the notification of election, such election shall be considered void.
(5)   A member more than six (6) months in arrears of dues may be expelled by a two-thirds (2/3) vote of the Board of Directors.
 
Article II – Dues       
(1)   There shall be no entrance fee payable on admission to the Club.
(2)   The annual dues shall be fifty ($50) dollars; payable in advance on the first calendar day of each year. The fiscal year of the Club shall be the same as the calendar year.
 
Article III – Nomination and Election of Officers and Directors
(1)   The Board of Directors shall appoint a Nominating Committee either from the Board and/or from other members, which Committee shall nominate one member for each office, including that of Directors.
(2)   Additional nominations may be made by filing with the Secretary-Treasurer a declaration signed by fifteen members of the Club, provided such declaration is accompanied by an acceptance of the nomination, and is filed fifteen days before the annual election. The election shall take place at the fall meeting and shall be by ballot. The ballots shall be counted publicly by tellers appointed by the President.
 
Article IV – Management
(1)   The Board of Directors shall manage the affairs of the Club in conformity to the laws under which the Club is organized and the provisions of the Constitution. A majority of the Board of Directors present at any meeting shall constitute a quorum for the transaction of business.
(2)   The President shall have general supervision of the affairs of the Club. He shall preside at meetings of the Club and of the Board of Directors at which he is present, and shall be ex-officio member of all Committees. He shall be executive officer of the Club.
(3)   The Secretary-Treasurer shall see that all dues and fees due to the Club are collected. He shall conduct the correspondence of the Club and keep full records of the same. He is expected to attend all meetings of the Club and of the Board of Directors and duly record the proceedings thereof. He shall perform all other duties which from time to time be assigned to him by the Board of Directors.
(4)   The Secretary-Treasurer shall be paid a salary to be determined by the Board of Directors.
(5)   The Secretary-Treasurer shall receive all moneys and deposit the same in the name of the Club. He shall pay all bills, when certified. He shall make an annual report and such other reports as required by the Board of Directors.
(6)   Whenever any officer is for any reason unable to fulfill the duties assigned to him then the officer next succeeding in rank, as designated in the constitution, shall assume his duties and perform the same in addition to the duties that may already incumbent upon him.
 
Article V – Committees
(1)   The Board of Directors shall appoint the following standing committees:
           An Executive Committee
           A Committee on Membership Qualifications
           A Committee on Meetings
           A Committee on Awards
            The Board may appoint such other committees as it may deem necessary.
(2)   The Executive Committee shall have immediate supervision of the financial affairs of the Club and shall approve all bills before payment.
(3)   The Committee on Membership Qualifications shall review and advise the Board of Directors on all applications for regular membership, and shall also advise the Board of Directors with respect to candidates for honorary membership.
(4)   The Committee on Meetings shall make all arrangements for meeting under the orders of the Board of Directors.
 
Article VI – Meetings
(1)   The regular business meetings shall be held coincidental with the Fall Meeting. At this meeting every Officer and Committee Chairman shall submit a report of his activities for the preceding year.
(2)   An Annual Outing shall be held in September or at such other time as shall be determined by the Board of Directors.
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